Canvas Worldwide, LLC.

  • Administrative Assistant

    Job Locations US-CA-Playa Vista
    ID
    2019-1128
    Category
    Office Services
    Type
    Regular Full-Time
  • Overview

    Provide full administrative support to Chief Client Officer. Develop systematic approach to getting multiple tasks completed. Handle sensitive and/or confidential material and information appropriately. Must maintain a positive reflection on the title, the position and the agency.

    Responsibilities

    •  Manage complex calendar scheduling, reserves conference rooms, and set-up for meetings
    • Understand how to handle calls from high profile contacts in a poised and professional manner
    • Design and prepare materials
    • Issue call reports
    • Generate and assist in managing to do lists by providing organized reminders and calendar entries of key deliverables
    • Manages travel arrangements, submits travel and other business-related expenses for reimbursement
    • Prepares and/or proofs presentations and emails when required
    • Performs other general administrative/project management duties as assigned
    • Photocopying, distribution, filing, ordering offices supplies, faxing/mailing correspondence or packages, or other services. Knowledge of Horizon’s mailing and overnight companies.
    • Arranging catering needs for meetings
    • Plan, schedule and organize work
    • Maintain a positive work environment for employees as a team player
    • Opportunities to write communications
    • Assist in developing learning and training agendas internally as well as coordinate efforts for town halls and inspiration days
    • Able to correspond in the upmost professional manner with certain clients contacts on CCO’s behalf

    Qualifications

    Qualifications:

    • BA/BS or prior administrative assistant experience for a senior-level executive          
    • Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure
    • Able to successfully balance multiple priorities
    • Able to work outside of 9a-5p on occasion
    • Expert with Microsoft Office suite
    • Experience with Smart Sheet a plus
    • Able to handle confidential information with a high level of professionalism and discretion
    • Expert level written and verbal communication skills
    • Internet savvy
    • Great interpersonal skills Proactive, flexible and a strong decision-making ability
    • A positive, out-going and can-do attitude is a must
    • Strong communication skills
    • Consider being resourceful as one of your core competencies and able to trouble shoot problems when they arise with little to no supervision
    • Be proactive and able to forecast needs and requirements without being instructed

     

    Salary and Benefits

    Competitive salary. Generous benefits including health coverage, unlimited PTO and matching 401(k)

     

    Canvas Worldwide is an Equal Opportunity Employer

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

     

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