Canvas Worldwide, LLC.

Executive Assistant, CEO and CIO

Job Locations US-NY-New York
ID
2019-1458
Category
Office Services
Type
Regular Full-Time

Overview

 

 This position is the Executive Assistant to the CEO and CIO, supporting them on a day-to-day basis.

Responsibilities

  • Managing the calendars of the CEO and CIO by scheduling meetings, calls, working meals, and tracking other events
  • Making complex travel arrangements
  • Accurately reporting business expenses in expense reports
  • Organizing and filing both electronic and physical documents
  • Handling confidential information with the utmost discretion
  • Compiling research reports, presentations, and documents
  • Tracking all projects and coordinating team members to ensure deadlines are met
  • Writing drafts of correspondence for clients and internal memos
  • Overseeing event details including catering, decor, signage, and other outside vendors
  • Occasionally managing executives’ personal needs (e.g., doctor’s appointments, dinner reservations) to maximize their productivity
  • Ordering and delivering executives’ lunches
  • Light technical support

 

Qualifications

  • Quickly and accurately rank the importance of various tasks and execute in the correct order
  • Multitask by juggling multiple projects or tasks at one time and for multiple people
  • Organized to the point where anything can be found at a moment’s notice
  • Ability to look ahead and foresee any conflicts or issues before they arise and address them accordingly
  • Understand and conform to executives’ personal preferences in communication and support
  • An excellent memory for protocols, names, and schedules
  • Strong written communication skills
  • A familiarity with PC and Mac products with a basic understanding of how to troubleshoot common IT issues
  • A knack for communicating across departments and support teams as well as with clients
  • Independently self-manage so that work is seamlessly completed without much direction from executives
  • Flexibility to work the occasional late night, early morning, or weekend if necessary

 

Salary and Benefits

Competitive salary.  Generous benefits including health coverage, unlimited PTO and matching 401(k)

 

Canvas Worldwide is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

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